About Legislative & Administrative Services

 What is Legislative Services?

• Preparation of Council agendas and any other Council Committee and Board agendas.
• Record and communicate decisions of Council and their boards and committees.
• Secretary to the Subdivision & Development Appeal Board .
• Administrative Liaison to the High River Policing Committee.
• Act as Returning Officer; conduct and report results for municipal and school board elections and plebiscites
• Act as Freedom of Information and Protection of Privacy Act (FOIP) coordinator, including receiving and administering all FOIP requests.
• Maintains the care and custody of the Corporate Seal.
• Manage Council budget and administrative requirements.

What is Administrative Services?

• Provide custody and maintenance of all bylaws, policies, minutes and corporate records.
• Responsible for conducting the municipal census.
• Ensure security systems are in place and operational.
• Provision of reception services for the organization.
• Commissioner for Oaths Services.
• Congradulatory Certificates.
• Provision of secretarial, itinerary and clerical services for Mayor and Council as well as certain other committee/board members and staff members.
• Planning and execution of special events for the Town and for Council.
• Coordination and maintenance of Town Policies.

Commissioner for Oaths Service

Commissioner for Oaths service is available at the Town Office between the hours of 8:30 a.m. and 4:30 p.m.  Please read the following information below with respect to accessing these services:

• The Town of High River does not have a Notary Public.  If your paperwork requires a Notary Public, we are unable to provide this service.  If your paperwork is not being filed within the Province of Alberta, you will likely need to see a Notary Public even if your paperwork notes a Commissioner for Oaths as a Commissioner for Oaths is for Alberta only and may not be recognized outside of Alberta.  Please confirm that a Commissioner for Oaths is acceptable prior to bringing your paperwork in.
• We are also unable to provide any legal advice.  If you have any questions regarding the meaning of the paperwork or how to fill it out correctly, you should consult a lawyer.
• Often when disposing of land either by gift or sale, certain documents are required with respect to the Dower Act.  Some of these forms deal with the waiving of certain rights under the Dower Act and the City does not commission these forms.  Some insurance documents also deal with the waiving of rights and again, the Town does not commission these forms. 
• Please ensure the body of the paperwork is completed prior to attending the Town Office; you should sign the document in front of the Commissioner at the time the oath is given.
• Please bring a piece of picture identification to verify your identity.
• If your paperwork has exhibits, you must ensure you bring those also.
• This service is usually available at any time on a walk in basis, but please phone ahead if you wish to ensure that a Commissioner is available.
• If your paperwork requires a witness to your signature and the affidavit of execution requires the witness to say that they "personally know you," you must have a witness (who knows you personally) attend Town Office to complete the affidavit.
• A Commissioner for Oaths is unable to complete passport documentation.  Please check your passport application for a list of professions that are able to complete passport documentation.

Please note:  This is a service provided at no cost for the convenience of Town of High River residents.  If at any time the Town’s Commissioners for Oaths are unsure of the documentation provided or are uncomfortable with administering the oath, the Town reserves the right to refuse this service.

Bylaws applicable to Legislative & Administrative Services

 Bylaw 4267/2010 - Establish a Director of Legislative & Administrative Services

 Bylaw 4268/2010 - Appoint a Director of Legislative & Administrative Services